Club Secretary

Last revised – January 2020

ROLE DESCRIPTION

The Secretary is the chief administrator in the Club. The duties of the role are many and varied and call for a high degree of dedication. The Secretary has more to do with the practical running of the Club than any other officer. He/she should be a good organiser, be methodical and above all, be reliable. The duties dovetail with those of the Chairperson and it is essential that both officers work as a team of which the Secretary will very often be the more active person.

REPORTS/ACCOUNTABLE TO

• Club Executive Committee

RESPONSIBILITIES

The main duties of the Club Secretary are summarised as follows:

1. COMMUNICATION

• Communication with Club members and officers
• Communication with the County Secretary, County Committee, Provincial Council
and Central Council
• Submitting nominations and motions to the County Convention

2. MEETINGS

• Preparation for and follow up on assigned tasks for general meetings and the AGM
• Circulation of agendas and supporting documents
• Recording of meeting minutes

3. ADMINISTRATION

• The day-to-day administration of Club activities, including:
o Facilitating official correspondence
o Keeping records, e.g. matches, venues, dates and winners, membership and
registration, meeting minutes, etc.
o Membership and registration
o Club and team affiliation
o Club insurance and injury fund management
o Administration of Club games, inc. transfers and team sheets
o Club property
o Safeguarding of children / young people
o Data protection
o Working with County/Divisional Committee/Board

4. CLUB PLANNING

• Assisting in developing a Club Plan DESIRABLE SKILLS AND KNOWLEDGE Skills Knowledge
• Strong communication (verbal and written), and interpersonal skills
• Strong ability to manage people / resources and build and sustain good team relationships and manage conflict
• Strong leadership and decisionmaking skills
• Strategic thinking in order to develop and contribute to vision and implement a Club Plan
• Solid presentation skills
• Very good time management and organisational skills in order to effectively manage self, others and plan, initiate, develop and implement projects
• Effective numerical and analytical skills
• Be familiar with the Official Guide and Club Constitution
• Clear knowledge of GAA’s structures, rules, regulations and procedures at all levels of the Association
• Working knowledge of IT related packages and systems

OTHER REQUIREMENTS

• Have time to do the job
• Have a genuine interest in the Association
• Be of good standing in the community